Inventory Base is the mobile-first inspection and compliance platform helping property teams produce evidence they can trust. Used across lettings, build-to-rent, student accommodation, hospitality, and commercial portfolios, it combines structured inspections, configurable workflows, and BaseAI-driven analysis to deliver faster reporting, stronger compliance, and consistent operational standards at scale.
Reports, meter readings & dilapidations instantly
Our ACT PROPERTY integration captures the completed Checkout report (which we then distribute according to your settings), extracts meter reading data and captures itemised dilapidations on our ‘deductions dashboard’ ready to be converted into detailed, evidenced proposals by your team or leveraging our AI-powered ‘Smart Proposals’ feature.
Inventory Base & The Depositary
The Integration
Inventory Base + Smart Proposals
Inventory Base + Negotiation Assistant
Inventory Base: a deeper dive
Inventory Base is the UK's most trusted mobile-first inspection and compliance platform built for property professionals and organisations that need clear, defensible evidence and operational consistency at scale. Used by letting agents, inventory clerks, landlords, build-to-rent and PBSA operators, hospitality groups, contractors, portfolio managers, and enterprise property teams, our platform helps you manage inspections, reporting, and compliance activity through one connected system.
Designed around how property teams actually work in the field, Inventory Base enables users to capture structured property data through native iOS and Android inspections with offline capability, configurable workflows, and integrated reporting tools. Evidence collection, issue tracking, safety checks, actions, and reporting sit within one connected environment, integrating with existing CRMs and The Depositary. The result is reduced administration, improved visibility, and more consistent operational standards across portfolios.
At the centre is BaseAI — Inventory Base’s unique AI layer designed to improve inspection quality, reporting consistency, and operational oversight as reporting volumes grow. BaseAI supports teams through AI-assisted issue identification, intelligent image analysis, automated summaries, and workflow support, helping property professionals produce clearer, more consistent evidence while reducing manual workload.
The platform is built for the realities of modern property compliance, where records increasingly need to stand up to scrutiny in deposit disputes, regulatory enquiries, insurance claims, and legal proceedings. Rather than treating compliance as a disconnected annual process, Inventory Base helps agencies and organisations of all sizes create continuous, well-documented operational evidence that supports faster decisions, reduces risk, and improves accountability across complex property operations.